How to Apply for a Conference Visa: Important Information: Applicants are advised to apply under the e-Business Visa (e-B5V) category, as shown in the screenshot below for your kind reference. Below are the steps to apply for a conference visa: 1. Gather Required Documents: Valid passport with at least six months validity beyond the intended departure date. Visa application form (available on the embassy or consulate's website). Invitation letter from the conference organizers detailing the event. Proof of conference registration or participation. Passport-sized photos meeting host country specifications. Travel itinerary (flight reservations, accommodation details). Proof of sufficient funds for expenses during the visit. Travel insurance (if necessary). 2. Complete Visa Application Form: Fill out the visa application form accurately, providing all requested information. Some countries offer online application forms, while others may require paper applications submitted in person or through a visa processing centre. 3. Pay the Visa Fee: Pay the visa application fee according to the host country's regulations, which may vary based on visa type and duration. For permission from the Ministry of Home Affairs (MHA) and Ministry of External Affairs (MEA), the following information is required from all international participants: Name of the Participant (as per Passport) Nationality Email ID. Mobile Number with country code Passport number Origin of Birth (Country) Foreigner of Pakistani Origin: Yes or No Credentials/ Professional details (Organization name with Designation & address) Please upload your passport Please upload your CV (Only required for participants from Japan, Mongolia and South Korea) The conference organizer will apply for ministry approvals after collecting the above information. Kindly CLICK HERE to submit your all above details. The time limit to provide the above information is 3 months prior to the conference dates. Essential Contact Details Reference for the VISA Application: Name of the Event: HSICON 2026 Organizer's Address: Department of Surgery, AIIMS Bhubaneswar, Odisha 751019 India Dates: 8th - 10th October, 2026 Venue: Taj Vivanta, Bhubaneshwar, India Reference Name in India : Dr. Tushar S Mishra Contact No:. +91 94388 84251 Email Id: hsicon2026@gmail.com Website: https://www.hsicon2026.com/